AI RFQ & Quotation
AI assisted, faster quotations
AI-Powered Maritime Software
AI-PoweredShip Chandling ERP
From RFQ to Final Invoice.
Complete ERP with AI automation for ship chandlers. Manage quotations, purchasing, inventory, vessel deliveries and accounts — all in one integrated platform.
AI Automation
30+ Countries
Trusted by World-Wide
Ship Chandlers
Ship Chandlers
12New AI RFQs
8Quotations
6Purchase Orders
4Deliveries
Recent Vessel Orders
| Vessel Name | Port | Requested Date | Status | Action |
|---|---|---|---|---|
| MV Ocean Grace | Singapore | 20 Oct 2026 | RFQ | View |
| MT Harbour Star | Rotterdam | 19 Oct 2026 | Quotation | View |
| MV Coastal Wind | Fujairah | 18 Oct 2026 | Purchasing | View |
| MV Northern Light | Piraeus | 17 Oct 2026 | Delivering | View |
| MV Blue Horizon | Houston | 16 Oct 2026 | Invoiced | View |
Illustrative software dashboard — sample data
Worldwide Marine Support
ERP solutions for ship suppliers across global ports
2. AI RFQ AUTOMATION SECTION
Receive RFQs from
Any Source Automatically
Receive RFQs from supported emails, maritime platforms, customer portals and files. Our AI helps read enquiries, extract line items, quantities, UOM and special requirements.
OutlookEmail RFQs
GmailEmail Enquiries
ShipServWhere configured
Customer PortalConfigured integration
Other SourcesPDF / Excel / Word
AI RFQ Reader
Extracts items, quantities, UOM and special instructions
Quote.pdf
Quote.csv
Extracted RFQ Items
| Description | Qty | UOM | IMPA | Match Status |
|---|---|---|---|---|
| Fresh Water | 10 | M3 | 871234 | Matched |
| Deck Cleaner | 25 | LTR | 550123 | Matched |
| Safety Gloves | 50 | PAIR | 331529 | Matched |
| Engine Oil 15W40 | 20 | DRUM | — | Suggested |
| Cotton Coverall | 30 | PCS | — | Manual Select |
Illustrative RFQ data · Button opens demo enquiry · Integrations depend on configuration
3. INTELLIGENT ITEM MATCHING SECTION
Smart Item Matching
Using AI & Customer History
Automatically identify the correct ERP item code using the customer's previous purchase history. If no history match is found, compare item descriptions and units (UOM), or choose manually.
01
First priorityMatch by Customer History
Reuse the customer's previous item mapping with the correct unit (UOM).
02
Smart fallbackMatch by Item Name & UOM
Compare descriptions and units to suggest the most suitable item code.
03
User controlManual Selection Option
Review the product list and choose an item whenever manual selection is needed.
Three matching options, one connected ERP item master.
ZOFA TECH • AI ITEM MAPPER
Item Matching Result
Customer history match found• Previous approved item mapping
Engine Oil 15W40
DRUM
MATCHED ERP PRODUCT
Engine Oil 15W-40
Item Code: 120015
UOM: DRUM
IMPA: 871234
Customer Match
UOM Verified
Item Code Found
Match Source
Found in customer purchase history
4. COMPLETE ERP WORKFLOW SECTION
One Connected Workflow
for Ship Chandlers
From AI-powered RFQs to final invoicing, manage everything in one integrated system. No disconnected spreadsheets or manual tracking.
-
AI RFQ
Receive & import vessel enquiries automatically
-
Quotation
Prepare and send quotations
-
VSN / Order
Manage vessel orders
-
Purchase
Raise POs and manage suppliers
-
Receive
Track goods into stock
-
Delivery
Record vessel deliveries
-
Final Invoice
Generate final invoices
-
Accounts
Payments, aging and reports
All stages connected through one Ship Chandling ERP platform.
5. ERP MODULES SECTION
All Essential Modules
for Your Maritime Business
A complete solution built specifically for ship chandlers, marine suppliers and vessel provisioning companies. Run your daily operations from one connected system.
Purchasing
Vendors, POs and approvals
Inventory & Warehouse
Real-time stock control
Vessel Orders (VSN)
Manage vessel requirements
Deliveries & Logistics
Dispatch and delivery control
Invoicing & Accounts
Final invoices, aging and reports
HR Management
Employees, payroll and attendance
Reports & Analytics
Sales, purchase and financial reports
Multi-Branch Setup
Manage multiple locations
AI Business Card Scanner
Scan exhibition cards and capture business contacts
Customer Portal Integration
Bring RFQs from configured maritime portals
QR Warehouse Tracking
QR-based inventory and logistics workflows
6. CUSTOMER PORTAL INTEGRATIONS
Integrated with Leading
Customer Portals
Download RFQs directly from customer portals in one click. ZoFa Tech supports configurable connections with ShipServ and other maritime procurement platforms, based on your customer's requirements.
- ShipServIntegration option
- OceanicIntegration option
- ProcureShipIntegration option
- Customer PortalCustom integration
- More PortalsAs per requirement
Portal connections are subject to setup, authorized access and platform compatibility.
Portal RFQ
AI Extraction
Quotation
7. GLOBAL PRESENCE SECTION
Trusted in 30+ Countries
Worldwide
Our Ship Chandling ERP helps marine suppliers manage RFQs, procurement, inventory, deliveries and invoicing in more than 30 countries across major ports worldwide.
30+Countries
200+Ports Served
500+Users
99%Client Retention
Illustrative global reach
8. CONTACT ZOFA TECH LLC
Let’s Build a Smarter Maritime Business
Get in touch with our team to discuss Ship Chandling ERP, AI RFQ Automation, implementation or a live demo.
CEO
Farruk Anwar
ZOFA TECH LLC
Address
ZOFATECH LLC - MAIN OFFICE
9153 Wallisville Rd, Houston, TX 77029, USA.
ZOFA TECH LTD (14228449) - UK OFFICE
7 Perry Close, Rochdale, OL11 4NJ, Manchester, United Kingdom.